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Oracle Payables (AP)

Description:

In this course, you learn how to set up and use Oracle Payables to manage the accounts payable process. Through hands-on exercises including online labs, you will learn how to manage suppliers, process invoices and payments and submit reports. You also learn how to set up tax reporting requirements including Value Added Taxes (VAT), 1099, and withholding taxes. In addition, you learn how to close accounts payable periods and transfer accounting details to the general ledger.

Prerequisites:

Knowledge of the accounts payable function

Course Objectives:

Enter and apply prepayments
Create journal entries for transferring to the general ledger
Set up tax reporting requirements
Close accounts payable periods
Enter, review, and approve invoices
Pay invoices and review payments
Set up and manage suppliers

Course Topics:

Set Up Suppliers And Supplier Sites
Trace the flow of default values
Use flexible address format

Merge And Set Up Suppliers
Identify duplicate suppliers
Maintain reports as an audit trail

Enter Invoices
Set up invoice batching
Use AutoEntry defaults to speed invoice entry
Enter accounting details
Record freight charges
Enter recurring invoices

Match Invoices To Purchase Orders
Describe payables matching options
Match an invoice to a purchase order shipment or distribution
Match all purchase order shipments using QuickMatch

Enter Credit And Debit Memos
Match to invoices
Record price corrections

Process Expense Reports
Set up Oracle Payables
Define templates
Approve submitted reports
Import invoices

Process Other Invoice Functions
Applying and releasing holds
Approving invoices online
Canceling invoices
Adjusting amounts

Perform Invoice Inquiry
Calculate Supplier Balances
Load Invoices Electronically
Import to Oracle EDI Gateway or from Oracle EDI Gateway

Process Procurement Cards
Set up Oracle Payables credit card programs
Create credit card code sets

Process Payments
Select invoices to pay
Set up payments

Set Up Cash Control Features
Define Groups, Terms, and Priorities

Set Up Tax Requirements
Define tax names for withholding taxes
Use automatic tax calculation
Set up VAT requirements
Set up 1099 requirements

Complete The AP Cycle
Record asset information in Oracle Payables
Transfer accounting details to general ledger
Control AP accounting periods (closing the period)
Reconcile accounts payable activity for the period
Purge records